Why Is It Difficult To Keep Their Records During A Non-Emergency Department?

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|[Type the company name] | |Record Controls | |HCR/210 | |12/9/2012 | |…show more content…
No matter what size the facility is each has a responsibility to control the records in the facility and ensure the patients privacy. Small, medium and large facilities each have different places where the files are kept for example, filing cabinets and locked rooms. The numbers of different places vary and can be one location, like in a filing cabinet or many places, like a cabinet, physician’s desk, and locked rooms. The access for these files are limited to staff of the facility. Controlling access helps if there is an issue with missing files there are only a few people who could have moved them, therefore making it easier to track them down. When another department needs a record, obtaining that record is often done in different ways, depending on the nature of the request, for example if a record is necessary during a non-emergency situation, personnel from the requesting department will be sent to retrieve the record (Green & Bowie, 2005, p.…show more content…
Small facilities tend to keep their records for around three years. They are kept in an on-site locked facility for a set number of years and then destroyed. Larger facilities keep dead (the records of past patients who no longer visit the facility) records on-site for a number of years then transfer them to an offsite facility for a few years before destroying them. The method used to destroy the record depends on the type of record, for example paper records be incinerated or destroyed with the use of acid. (Green &Bowie, 2005,

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